Job Summary:

 The Accounts Assistant will be responsible for all cash receipts and payments and ensure the accuracy and timely processing of the organization’s payments including vendor invoices and hands-on processing and review of transactions for payments and monitoring bank balances in full compliance with the CARE Uganda financial rules, regulations, policies, and strategies.  This position will report to the accountant.

 Key Responsibilities and Tasks

 Accounts Payable, Receivable and General Ledger (65%)

§  Review all payment/receipt documents for completeness and adherence to policies and procedures and ensure coding information and documentation are accurately and correctly matched before submitting to AP global for posting.

§  Enter data into the Accounts Receivable and Cash Management modules of PeopleSoft as appropriate after review of support documents. While entering data, cross check for the Account Codes, Fund Codes, Project ID Codes and the Activity ID Codes and other relevant chart fields for correctness of the entries whether they are matching and that sufficient supporting documentation is attached in the system according to CARE attachment policy.

§  Review and monitor cash balances on a weekly basis to ensure sufficient funds are available to execute current and future planned activities.

§  Selection of the pay cycle vouchers, to ensure timely payment.

§  Initiate bank and mobile money payments as per the pay selection and follow up with approvers for timely authorizations

§  Ensure that all statutory deductions and remittances including PAYE, NSSF, WHT, VAT and LST are made by the due date to avoid penalties.

Reporting (25%)

§  Request bank statements from the bank on the last day of every month and submit them to the Accountant at CUHQ immediately upon receipt of the statements.

§  Respond in a timely manner to all queries from SSC and CUHQ regarding the local bank accounts including reconciling items during period close and bank reconciliation process.

§  Support in the monthly soft close process activities.

§  Support all audits at the country office, i.e. liaise with relevant offices to provide the required information.

§  File all financial documents, records and communications daily to ensure accuracy and completeness of financial records.

§  Maintain a well-organized archive and support during the audit sessions, i.e. search for vouchers and payments. Monitor

Promoting Gender Equity, Diversity, and Safeguarding (5%)

•             Ensure accounts integrates gender-transformative approaches and aligns with CARE’s safeguarding policies.

•             Uphold CARE’s standards on preventing sexual exploitation and abuse.

•             Promote ethical behavior and compliance with CARE’s policies among staff and partners.

Additional duties (5%)

•      Take on special assignments as assigned by the supervisor.

 Authority:

1.        Spending Authority:              N/A

2.        Supervision: Reports to the Accountant

Contacts/key relationships:

1.        Payees – The external face of CARE

2.        Sub Office Staff

3.        Bank

4.        Programme staff

Qualifications required:

1.    Education:              Bachelor’s degree in accounting, Finance or Business Administration or equivalent. 

                                           ACCA/CPA Level 2 will be an added advantage.

5.   Experience:               At least two years’ experience in a not-for-profit organization

6.   Competencies:       Sufficient Computer Literacy in Word Processing and

Spreadsheets and knowledge of ERPs will be an added advantage, Trustworthiness, Stress management, good Communication skills and operational decision making, willing to always learn.