ABOUT CARE INTERNATIONAL IN UGANDA
CARE
International is a global leader in a worldwide movement dedicated to ending
poverty. CARE works around the globe to save lives, defeat poverty, and achieve
social justice. We put women and girls in the centre of our work because we
know that we cannot overcome poverty until all people have equal rights and
opportunities. CARE has been working in Uganda since 1969, and we work across
all the regions of Uganda. The goal of our 2021-2025 business plan is to reach
10 million people through our lifesaving and gender-transformative
humanitarian, development, and nexus programs. We are committed to working with
the government, private sector, and local civil society, especially women-led
and women’s rights organizations. Our annual portfolio is $15 million, funded
through various donors.
JOB SUMMARY
The Initiative Manager (IM) is directly responsible
for managing “SHE SOARS - Sexual and Reproductive
Health & Economic Empowerment Supporting Out of school Adolescent Girls’
Rights and Skills”
project. The aim of SHE SOARS is to increase the enjoyment of health-related
rights on the part of extremely vulnerable and marginalized women and girls,
particularly out-of-school adolescent girls aged between 10 and 19 years old,
in Kenya, Uganda, and Zambia. Key project activities are:
·
Training and supporting educators and health care
providers to ensure that adolescents have access to comprehensive sexuality
education (CSE) and will also be providing CSE directly through skills and
training packages for youth groups.
·
Building capacity and improving access to
high-quality, evidence-based sexual and reproductive health (SRH) services for
out-of-school adolescents, including family planning information and material,
and comprehensive post-abortion services, in an inclusive and
adolescent-friendly environment; and
·
Creating sustainable transformations in the social,
economic, and legal environments so that adolescents, particularly adolescent
girls, can more easily access SRH services and exercise their sexual and
reproductive rights.
The IM’s
primary responsibility is to provide technical guidance and support to project
staff, the implementing partner (IP) and project beneficiaries. The IM is
responsible for the day-to-day management of the project, human resource management,
planning, and the timely and quality implementation of activities in line with
the approved proposal and work plans. S/he is responsible for ensuring accurate
and timely financial management of the grant in line with the approved budget.
The IM provides oversight on implementation and ensures that the project under
his/her management is compliant with CARE Uganda and specific donor rules and
regulations. The IM will manage assets assigned to the project; ensure timely
and on spot monitoring, evaluation and reporting. This position reports to the Gender
Justice Program Manager and collaborates with all CARE Uganda programs namely
Emergency, Livelihoods and Climate Justice. The IM will keep in contact and
coordinate with key strategic partners at national and district levels; CARE
Member Partners (CMPs) and line ministries and ensure timely information
sharing and collaboration.
SPECIFIC
RESPONSIBILITIES AND TASKS:
Responsibility
1: Overall Project Management and technical direction to the core components of
the project (30% of time)
Key
Tasks
·
Drawing from the objectives and agreed upon activities in
the project proposal, develop detailed yearly and quarterly implementation
plans and related budgets.
·
Ensure the detailed implementation
Plan (DIP) is closely followed and monitored to ensure timely implementation of
activities within available resources and immediately report any problems or
deviations.
·
Technically manage
implementation of transformative activities to promote Sexual and Reproductive
Health Rights for Out of School girls in all project sites.
- Responsible for monitoring the project budget, reviewing monthly
expenditure reports and ensuring budgets are used in accordance with
CARE’s and the donors’ rules and regulations. This involves working
closely with the Finance Team to prepare accurate and timely donor
financial reports and ensuring allocation of expenses to the right budget
lines, preparing quarterly projections of needed funds and pipeline
projections.
- Responsible for preparing procurement plans for all goods and
services for the SHE SOARS project according to approved budgets and
activity plans and in line with CARE and donor procurement rules and
policies
- Build on the strategic positioning of CARE Uganda in the SRH sub
sector and the ASRHR thematic programming forums while emphasising direct
linkages with partners in government and non-governmental arenas.
- Ensure coordination with key stakeholders that are focused on the
core thematic aspects of the project namely ASRH, SRH and gender equality.
- Ensure partner scope of work is well developed and that contracts
which are in line with CARE’s sub-agreement policy are signed with
partners, following a due diligence process and organizational capacity
assessment.
- Ensure the IP- (Restless Development) has in-depth knowledge of
CARE tools and models related to project activities through training in
line with CARE program guidelines.
- Ensure a smooth flow of communication between the IP, staff and key
stakeholders to foster trust, mutuality, joint learning, accountability
and transparency.
- In collaboration with the Grants Coordinator, ensure on-going
capacity building especially for the IP at both organizational and
technical level.
- Liaise with CARE projects and ensure synergies are as much as
possible built particularly with the initiatives working in the same
communities e.g. through purposeful targeting of similar participants to
receive a comprehensive package of support and services.
Responsibility 2: Fundraising and Business Viability: Strategically
contribute and where possible lead Resource mobilization opportunities (10%)
Key Tasks
- Participate or lead
country office assessments/ studies aimed at fact finding in line with
resources mobilization for CARE Uganda. This will involve both desk /
literature reviews and field-based assessments.
- Contribute to/lead
proposal development processes (both narrative and budget) while actively
engaging all relevant stakeholders (CARE Uganda, CMPs and any consortia
members) in both writing, analysis and review processes
- Where possible
compile and share relevant data, literature and any related study reports
that are aimed at enriching proposal development
Responsibility 3: Program Quality and Learning (Monitoring,
Evaluation, Accountability) and Reporting (30%)
Key Tasks
- Ensure the project
achieves results based on availability of an effective monitoring and
evaluation system with SMART indicators with the engagement of key
stakeholders and partner and that the system does not only generate quantitative
data but allows for ongoing collection of participants’ views on the
project relevance and success.
- Ensure that project
indicators are sex and age disaggregated and address the gender
transformation of core project deliverables.
- Ensure the project
has a database to allow continuous tracking of project delivery on each
component and tracking of beneficiaries without multiple counting across components.
- Ensure CARE and
partner staff are trained on the developed monitoring and evaluation system.
- Coordinate and
manage the design of the baseline, midterm review and end line/final evaluation.
- Facilitate and
document regular project reviews with key partners and ensure these
reviews inform project implementation and are used to improve project quality.
- Write and support
direct reports to write briefs, human interest stories and papers that can
be used for advocacy or information purposes.
- Ensure learning products are developed in
coordination with relevant colleagues.
Responsibility
4: Team Leadership while paying attention to inclusivity and gender diversity (10%)
Key Tasks:
·
Direct supervision of staff assigned to the project, which includes
development of annual performance objectives and proactive management of staff
performance.
·
Handle day to day guidance and coaching, formal mid-term and annual
performance reviews and support to staff to achieve personal and professional
development objectives.
·
Ongoing identification of staffing needs, recommend changes in staffing
structure as needed and develop/adapt job descriptions as needed.
·
Support direct reports in accountability and performance management
including writing periodic reports on their tasks as well as consolidate reports
for internal purposes and donor reports while ensuring that reports are a true
reflection of implementation and show progress, challenges and lessons learnt.
·
Promote Team work across the supervisees and ensure CARE’s non
negotiables of management are well taken care of as follows:
-
Promote equity and gender transformativeness in all forms of work.
-
Safeguarding project beneficiaries from sexual harassment, exploitation and
abuse, as well as ensure CARE staff under supervision are aware, have been
trained and have signed the code of conduct to uphold the safeguarding policy
and are also protected by the same policy
-
Do no harm and have conflict sensitivity through all forms of work
-
Prevent child labour in the managed intervention
- Promote Gender Equity and Diversity & Safeguarding Practices
at all times as follows:
-
Practice a behavior that is consistent with
CARE’s core values and promotion of gender equity and diversity goals.
-
Play a leadership role in identifying and
implementing initiatives that enhance CARE’s commitment to gender and
diversity.
-
Ensure that CARE Safeguarding policies and
procedures are adhered to by all and the staff that s/he supervisors both
directly or indirectly.
-
Ensure that staff and related personnel under
your jurisdiction are familiar with the following organizational policies and
procedures and can identify when needed how these may have been breached: The
CI Safeguarding Policy, Protection from Sexual Harassment, Exploitation and
Abuse and Child Abuse, The anti-discrimination and harassment policy, The code
of conduct and the organizations Values.
Responsibility
5: Strategic Positioning of CARE Uganda to internal and external
stakeholders (15%)
Key tasks:
- Work
with the program team to ensure sound gender transformative delivery,
innovation and learning that informs design, management and quality
implementation.
- Collaborate
with specialists to develop and maintain positive working relations with a
wide network of partners that include CARE Member Partners, Government,
relevant ministries, donors, CSOs, peer INGOs, parliament, media and
private sector to scale up CARE’s SRH and gender equality approaches.
- Contribute
to CARE Uganda business plan and review processes
- Maintain
collaboration and coordination with relevant technical working groups at health
sector level as well as ensuring learning and information gathering and
dissemination
- Engage
in program-level planning, review and learning meetings and contribute to
synergy and learning across the different program domains of change.
- Being aware of what CARE is doing outside of personal specialization
to communicate CARE’s strategies, programs and accomplishments effectively
- As requested by the Program Manager (or designate), deputize
or represent CARE in:
-
Stakeholder coordination meetings to harmonize
activities with others
-
Other high-profile events (e.g. national events)
and networking opportunities
-
Taking opportunities to promote CARE in the
communities where it operates, including displaying any promotional material as
appropriate
Responsibility 6: Any other duties (5%)
As
appropriately assigned.
Relationships and Collaboration
This is a middle level management position in CARE,
and it is therefore important that the position holder exercises both sensitivity and responsiveness to the needs of the program, staff
and partners, as well as the mission, program directions, policies, procedure
and core values of CARE International. S/he
will have close and joint planning, coordination and collaboration with Gender
Justice and other CARE Program staff (Emergency, Livelihoods and Climate
Justice), and implementing partners. In addition, collaboration will be
required with government (Local government authorities, National line
ministries) and non-governmental counterparts (INGOs) and Private Sector stakeholders. The IM will directly supervise staff
assigned to the project. S/he will coordinate relevant activities of the IP
with other CARE projects when relevant.
Work conditions
The position
is based in Arua CARE Field Office with 20% time in Kampala for effective field presence and coordination with various
stakeholders as well as provide technical support to the partner in Kampala and
participate in national level SRH strategic engagements. At field level, the IM
will liaise with partners, local government,
district health officers, the Office of the Prime Minister, and stakeholders
within the area of operation. It is essential that the IM maintains
a close effective presence at field level to ensure proper management,
supervision, guidance and leadership on activities.
Minimum Qualification and experience:
The IM will
have a suitable combination of experience and relevant training in the following
technical and programmatic requirements:
Bachelor’s
degree in clinical medicine, Nursing, Midwifery, Public Health, Social
Sciences, Gender or related field (A formal qualification in a medical
field is a MUST and a relevant master’s
degree is an added advantage). A post
Graduate diploma in any medical field is a MUST.
- Expert level knowledge and at least five to seven
years’ practical experience in ASRHR or SRHR programming, preferably with
refugees/displaced populations and host communities.
- Advanced
knowledge and at least 7 years of proven practical project management
experience -managing large geographically dispersed project sites, with
implementing partners.
- Strong working
knowledge of Monitoring and Evaluation, excellent report writing,
participatory planning, budget management and human Resource Management.
- Proven
experience managing diverse teams and individuals’ performance for
success,
- Excellent verbal and written communication skills
in English.
- Computer literate (email, word processing,
spreadsheets, PowerPoint)
- Personally
committed to gender equality and women and girls’ empowerment with ability
to lead organizational change processes that aim at making organisations
more gender aware, gender committed and gender competent.
- A team
player with ability to effectively and proactively work independently with
minimum supervision.
Required Competencies
- Excellence: Sets high standards of performance for self and/or others;
successfully completes assignments; ensures interactions and transactions
are ethical and convey integrity.
- Integrity: Maintains social, ethical and organizational norms; firmly
adheres to codes of conduct and ethical principles inherent to CARE.
- Communicating
with Impact: Diplomatically, logically and clearly
conveying information and ideas through a variety of media to individuals
or groups in a manner that engages the recipient / audience and helps them
understand and retain their message.
- Facilitating
Change: Supports and manages the change process at
CARE Uganda by developing a culture affirmative of change; encouraging
others to seek and act upon opportunities for different and innovative
approaches to addressing problems and opportunities; critically analyzing
evolving and fluid situations; facilitating the implementation and
acceptance of change within the workplace; actively engaging with
resistance to change.
- Strengthening
Partnership: Identifying and utilizing opportunities
within and outside of CARE Uganda to develop effective strategic
relationships between one’s area and other areas/departments/units or
external organizations to achieve CARE’s objectives.
- Management
Excellence: Makes the connection between values and
performance. Influences the performance of others, and ultimately, the
performance of the organization. Sets direction, coaches & develops,
promotes staff wellness & safety, practices & promotes compliance,
models gender equity & diversity, communicates effectively.
- Developing
Teams: Using appropriate methods and a flexible
interpersonal style to help build a cohesive team; facilitates the
completion of team goals.
- Diversity
- Promoting, valuing, respecting and fully
benefiting from everyone’s unique qualities, background, race, culture,
age, gender, disability, values, lifestyle, perspectives or interests;
creating and maintaining a work environment that promotes diversity.
- Adaptability- Expected to well adjust with the country, the cooperating
environment and with the Project team to function effectively and
efficiently.
- Coaching
- Ability to demonstrate enhanced skills and
capacity of staff working in the field and office for them continue to
serve CARE in the future program activities.