Company Vision
We seek a world of hope, inclusion, and social justice, where poverty
has been overcome and all people live with dignity and security.
Company Mission
CARE works around the globe to save lives, defeat poverty, and achieve social justice.
Job Description
I)
Job Summary:
The accountant supports the financial
operations of CARE Uganda and ensures timely and accurate financial reports and practices including cash
management, financial disbursements, ledgers etc. S/he is responsible for entering financial information and
maintaining financial records for grants and overall organization. Other responsibilities include monthly
reconciliations like accounts payable and receivable, bank accounts and expense accounts.
The position reports to the Finance lead.
S/he collaborates closely
with Grants, Program
and other support
staff.
II)
Key Responsibilities and Tasks Job Responsibility 1: General Ledger
Prepare, review
and seek approval
of journal entries
as appropriate.
On
a monthly basis review all transactions and reconcile the Accounts
Payable and Accounts Receivable to the General ledger.
Prepare the monthly Standard
Financial Analysis reports per the reporting calendar and submit them to the Finance
Head for review.
Follow up any exceptions
identified during the analysis and resolve them or refer to the Finance Head where guidance
is required.
Prepare Payroll
journals and allocation journals for suspense
accounts.
Job Responsibility 2: Accounts Payable
Before
transactions are approved, review all supporting documents and entries in the
system checking that the supporting
documents are correct and adequate and that the entries are done correctly to
the appropriate chart fields.
Provide guidance
to Accounts Assistants and budget holders
where coding is not done well and recommend adjustments accordingly where necessary
to comply with donor requirements or accounting standards and organization policies.
Carry out monthly
amortizations for all prepayments.
Job Responsibility 3: Accounts Receivable
Recording
of all receivable transactions ensuring the right donors are charged and
receipts are recorded to the right donors.
Prepare or Review donor billings as specified in the donor agreements.
Follow up and collect all receivables including
donors, staff and other miscellaneous receivables. Follow up any long overdue receivables and escalate where the debtor
does not respond.
Monitor Staff advances to ensure only one advance
at a time and submit
any advances older than 30days
to Senior Finance
Manager for recovery through
the payroll.
Job Responsibility 4: General Finance
and Accounting
Review financial commitments and payments requests
to ensure compliance with CARE/Donor Policies
and procedures.
Process all financial transactions in in PeopleSoft to enable accurate
financial reporting and monitoring.
Processing
of payments, ensuring that all relevant documents are attached and duly
approved, e.g. invoices, delivery
notes, goods received notes (GRNs), credit notes, purchase order/ contracts,
quotation analysis, quotations, demand forms etc.
Prepare
reconciliation of all other balance sheet accounts (beyond AP & AR) monthly
to ensure exceptions are identified
and dealt with promptly.
Preparation
of bank reconciliations on receipt of the bank statements, ensuring that all
direct debits are recorded and/or
investigated with the bank and should be resolved by the following
month.
Review financial
management reports monthly
and provide timely feedback.
Perform
physical verification of Assets at least once per year to ensure that all
assets are accurately recorded.
Oversee achieving of financial documents to safeguard financial records
and audit trials.
Review monthly payroll and all the related statutory returns; compute staff separation benefits
and ensure periodic Statutory returns are done to
ensure adherence to the approved CARE policies, Employment and Tax Laws.
File all relevant statutory
deductions before the deadline
WHT, PAYE, NSSF, etc.
Liaise
with respective program and grant coordinators to assess the financial
management of specific partners.
Assist Grant Coordinators in conducting financial
training programs for partners involved
in the implementation of CARE project.
Support Audit processes
Job Responsibility 5: Cash Management
Prepare
and closely monitor the cash book and bank balances for cash flow management
purposes Prepare quarterly
and monthly Cash Flow projections schedules inclusive of Sub-office quarterly
projections by the 1st of each month.
Monitor and determine if sufficient funds are available to execute current
and future planned
activities for a quarter.
Monitor cash book and bank balances
and compare with expected donor receipts and CO wire transfers to ensure the minimum funds
is maintained to avoid
holding excessive funds.
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On receipt of cash requests from Sub Offices, prepare
a schedule for conversions or cash transfers to the Sub Offices. Liaise with the banks for bank rates for the conversions and negotiate the rates. Also prepareReview the Bank transactions and prepare adjustments in liaison with Country Finance
Lead and SSC accountant.
Job Responsibility #4: Promote Gender Equity and Diversity and Safeguarding practices
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All the time
diversity goals.
Plays a 
commitment
to gender and diversity.
Be a champion /change
agent and ensure
CARE Safeguarding policies
and procedures are adhered to by our partners and the
staff that S/he works with both
directly or indirectly.
Where possible make appropriate
recommendations to CO management on enhancing prevention strategies. This could
include collecting and analyzing information on actual/potential risk factors
for vulnerability to sexual harassment, exploitation and abuse and elaborating measures to address
them
Job Responsibility 7: Perform Other Duties
as Assigned (including)
Perform other duties as assigned by supervisor.
Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than
having standards imposed; ensures interactions and transactions are ethical and convey integrity.
Integrity: Maintains social, ethical, and organizational norms;
firmly adheres to codes
of conduct and ethical principles inherent to CARE.
Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through
a variety of media to individuals or groups in a manner that
engages the recipient / audience and helps them understand and retain their message.
Facilitating
Change: Supports and manages the
change process at CARE Uganda by developing a culture affirmative of change; encouraging others to seek and act upon
opportunities for different and innovative approaches
to addressing problems and opportunities; critically analyzing evolving and
fluid situations; facilitating the
implementation and acceptance of change within the workplace; actively engaging
with resistance to change.
Strengthening Partnership: Identifying and utilizing
opportunities within and outside of CARE Uganda to
develop effective strategic relationships between one’s area and other arears/departments,
units, or external organisations to achieve CARE’s objectives.
Management Excellence: Makes the connection between
values and performance. Influences the performance of others, and ultimately, the
performance of the organization. Sets direction, coaches & develops, promotes staff wellness &
safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.
Developing Teams: Using appropriate methods
and a flexible interpersonal style
to help build a cohesive
team; facilitates the completion of team goals.
Diversity - 
background, race,
culture, age, gender,
disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.
Adaptability- Expected to well adjust with the country, the Cooperating environment and with the Project team to
function effectively and efficiently
Coaching - Ability to demonstrate to enhance skills and capacity
of staff working
in the field and office for them continue to serve
CARE in the future program activities
II)
Qualifications (Know-How) Required:
Ideal candidate should be able to organize and manage their own work
& time, work effectively and cooperatively
with
others and towards
shared objectives, able to explain
financial issues and procedures to colleagues, able to work under pressure
and towards tight deadlines, with strong analytical and problem-solving skills.
b) Education/Training Required
Professional qualification (CPA/ACCA) is a MUST in accounting.
c) Experience Required
Minimum 5 years of experience in Finance and Accounting with a reputable organization.
Desired
Experience working
in international NGO is desired.
A
working knowledge of PeopleSoft ERP or any other financial management software is an added advantage.
A post Graduate qualification in a related
field is an added advantage.
d) Technical Skills
Required:
Proven ability
to achieve and maintain a compliant organizational culture by partnering to provide practical standards of
compliance that can be implemented and adhered to.
Knowledgeable and connected in financial management system, knowledge of PeopleSoft will be an added advantage.
An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity.
Ability to work and communicate with a range of stakeholders
Operational experience including planning, development and implementation of operational activities.
Demonstrated experience with donor rules and regulations in relation to risk management and mitigation
Proficient in Computer with knowledge of Microsoft Office
Suite, Internet usage.
Excellent written
and oral communication skills, with a fluent writing
style and good knowledge and practical use of English.
Firm belief
in teamwork, gender
equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.
Demonstrated
ability to plan and monitor workflows and performance in a complex environment Ability
to produce high quality work and balance
competing priorities within
demanding timeframes good understanding of fund accounting and financial analysis
Excellent planning, organizational, analytical and decision-making skills.
V. FREEDOM TO ACT
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A) General Accountability
VI. CONTACTS/KEY RELATIONSHIPS.
The incumbent is expected to work in close collaboration with the Grants
team, FOOs, Staff
in Program. program
support and vendors
from time to time.
VII) Working Location.
The position
is based in Kampala.
VIII)
Expected percentage of time travelling
Frequent travel to implementing locations at 20% of work time for this position.
Occasional travel outside Uganda
may be necessary.